GDS ONE App

Collect, sell and visit from your phone

The GDS ONE field app works on the same customers, balances, documents and inventory as your ERP. What you record on the road lands in the ERP, and without signal it waits in a queue until the network is back.

14,000+

customers in a single company, searchable instantly

Offline

collections, photos, visits and more are queued and sent automatically

FEL / SAT

certified documents from your phone

Q

quetzales, VAT and Guatemalan formats

What each person sees depends on their user profile and company settings: every option appears only if the administrator enables it. Medical-visit features are switched on by the company type.

Collections

The core of the app: collect fast, without amount errors and with proof.

  • Customers

    List with balance, search by name, tax ID or address, an “only with balance” filter and A/B/C categories.

  • Create and edit customers

    Add or fix customers with route and neighborhood (even a new one), GPS location and photo.

  • Collect documents

    One, several or all pending documents, in full or partially. Cash, check, deposit, transfer and any payment method your ERP enables.

  • Proof of payment

    Each collection can store location, photo and signature without slowing you down.

  • Receipts

    Print on a Bluetooth thermal printer, share by WhatsApp, or reprint paid documents.

  • Pending and prepaid months

    A single invoice groups several months of a recurring service; you can also collect months in advance.

  • Recurring services

    Assign or cancel a customer’s monthly service.

  • Account statement

    View it, print it, send it by WhatsApp and review what the customer has bought.

  • Card payment link

    Generate the link, send it by WhatsApp, resend or cancel it, and apply the payment when it arrives.

  • Payment promises

    Note when each customer will pay and remind them by WhatsApp.

  • Routes

    Neighborhood-by-neighborhood tour, nearest customer first, with stop-by-stop guidance.

  • Batch collection notes

    Print the monthly notes for several customers at once.

Sales and documents

Sell at the counter or during a visit and certify with SAT without going back to the office.

  • Counter sale

    Depends on setup

    Customer, tax ID or final consumer, tax ID lookup against SAT and keyboard-style barcode scanner support.

  • FEL documents

    Create and certify invoices with products and services, cash or credit, with notes and discounts. If certification fails, it stays pending and is retried.

  • Multiple payment methods

    Depends on setup

    Split payments, change, card and credit terms in one sale.

  • QR payment

    Depends on setup

    The customer pays by card scanning a QR; share it or print it.

  • Quotes, orders and collection notes

    Depends on setup

    Create each document type, turn it into an invoice and send it by PDF, email or WhatsApp.

  • Document list

    Paginated with date range and filters; print, export to Excel, edit, cancel or issue credit notes.

  • Pricing your way

    Depends on setup

    Per-customer prices, price lists, bonuses, salesperson selection and internal notes.

Catalog and inventory

Stock and warehouses at your fingertips.

  • Catalog

    Products, services and categories: create, edit and remove.

  • Stock

    Stock lookup and adjustments.

  • Transfers

    Move goods between warehouses, send and receive, with an “in transit” mode when the company uses it.

  • Physical counts

    Count product by product; a supervisor reviews differences and applies the adjustment.

CRM and visits

From prospect to customer, with evidence of every visit.

  • Prospect CRM

    Record leads from your phone, with no collection route.

  • Visits

    Location on open and close, photos from camera or gallery, and a quote or order straight from the visit.

  • Dictation and sales coach

    Live transcription of the conversation with tips and product suggestions. Only text is saved, not audio.

  • Video-call visits

    Share a room link and log the visit.

  • My day and agenda

    Today’s visits in order, plus the week: start, reschedule, cancel or book.

  • My time

    Travel, waiting and delivery times with a stopwatch.

  • Contacts

    Log calls, WhatsApp and emails with frequency and cost.

  • Messages

    Internal notices with read receipts.

Medical visits and promotion

Features for pharmaceutical sales forces, switched on by the company type.

  • Samples

    By company type

    Balance per batch and delivery during the visit, even offline, with a promotional grid by specialty.

  • Point-of-sale surveys

    By company type

    Shelf checks at pharmacies and stores: facing, prices, stock-outs and up to 6 photos.

  • Digital material

    By company type

    Show a PDF, image, video or link to the doctor and log the time spent.

  • Surveys and events

    By company type

    One-minute survey by link and event invitations.

  • Doctor signature and profile

    By company type

    Capture the doctor’s signature and review their profile.

  • Exams

    Managers build multiple-choice tests, reps answer them against a time limit and the server grades them.

  • Productivity

    Visits, compliance, coverage and time; team ranking for management.

Reports and finance

How the business is doing, without waiting for month-end.

  • Summary

    Collected today, receivables, today’s promises and progress toward the monthly goal.

  • Collection reports

    By day, 7 or 30 days or a range, by payment method and by user; export to Excel.

  • Balance by customer type

    How much is owed by type and by customer.

  • Receivables aging

    Who owes and since when, by overdue bracket.

  • Monthly goals

    Collected amount against the goal set by management.

  • Route expenses

    Log expenses with a receipt photo; management approves or rejects.

  • Cash close

    What was collected in the period and the day’s preview.

  • VAT balance

    Monthly estimate of VAT payable or in your favor, with sign-up of your tax ID and SAT key.

  • Card payment settlement

    Management

    Record the deposit and generate the accounting entry in the ERP.

Team and oversight

For those who lead: know what happened and where, without calling everyone.

  • Team and access

    Management

    Invite with a code, approve requests and manage who gets in.

  • Logins and visit route

    Management

    Where each person connected from and where they went, on a map and a list.

  • Team on the map

    Management

    Last known point of each person.

  • Sales team costing

    Management

    What it costs and what it returns.

  • Collection reminders

    Management

    Set up automatic WhatsApp notices; a person approves the messages before they go out.

  • Subscription and payment

    Management

    Company plan and card.

  • Choose cash register

    The administrator decides which register issues documents and collects.

Account and settings

Getting started is quick and everyone signs in their own way.

  • Register your company

    Create the account, company, branches, modules and company type from the app itself.

  • Join with a code

    Join an existing company with an invitation code; a manager approves it.

  • Sign in

    Username and password, or with your Google account.

  • Bluetooth printer

    Search, pair and print a test page; 58 or 80 mm width.

  • Tutorials

    Step-by-step guides inside the app, filtered by what each user can do.

  • Rejected submissions

    Review and discard what the server did not accept.

  • Light or dark theme

    And the option to delete your account from the app.

Built for work on the road

Works offline

On Android, collections, photos, visits, promises, expenses, times, samples and contacts are queued and synced automatically. A banner tells you how many are left to send.

Thermal printing

Receipts, collection notes, account statements, documents and QR codes on Bluetooth ESC/POS printers, with your company logo.

WhatsApp, PDF and email

Share receipts, statements and documents on the channel your customer prefers.

Excel

Export reports, documents, productivity and costing to .xlsx.

ERP permissions

Each person sees only what their profile allows. The company and its data are resolved by the server, not the device.

Always up to date

The app notifies you when a new version is available and updates over the previous one.

Where to use it

The same app, with the same design, on Android and in the browser. From a computer you can use it as an installable web app. Offline queueing is available on Android.

AndroidWeb browser (PWA)

Take your ERP on the road

Request a demo and we’ll show you the app with data from a business like yours, or sign up for free and try it.

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